Our team focuses on what really matters to clients. By offering continuity, consistency, technical and service excellence, we have worked with groups of private investors, large institutional managers, pension funds, sovereign wealth, private equity and debt managers around the world to deliver tailored fund administration solutions to structure alternative and traditional assets.
What are you looking for?
→ To establish a fund, change administrator or transfer your in-house operation out?
→ To focus on driving fund strategy, seeking investment opportunities and delivering strong returns for your investors?
→ To select a strategic partner who can take investor reporting, administration, accounting and reporting away from your day-to-day?
→ To reduce overheads, improve efficiency and ensure adherence to regulatory, tax and compliance standards?
→ To establish a robust and secure corporate governance environment to protect the interests of your investors?
Our fund administration solutions
Alongside our deep and proven experience, we offer a distinctly tailored and comprehensive service across all stages of the fund lifecycle, from inception through to liquidation, as well as providing full governance and administration services to regulated Fund Services Businesses. We administer stand alone funds, fund of funds and Shariah-compliant structures. Our range of solutions includes:
Fund establishment
→ Incorporation of the fund and any subsidiaries including limited companies, cell companies, partnerships, unit trusts, SPVs
→ Provision of experienced directors
→ Provision of registered office and company secretarial services
→ Opening of bank accounts
→ Creation and maintenance of statutory books and registers
→ Review of placement memorandum and supporting documentation
→ Regulatory risk review and due diligence
→ Preparation of an operations manual, procedures and core reporting templates as required
→ Investor risk categorisation and due diligence
→ Management of closing meetings and issuing investor notices
Central Administration
→ Coordination of board activities,meetings and notices
→ Maintenance of statutory records and registers
→ Transaction management and record keeping
→ Cash management and periodic reconciliations
→ Processing and payment of fund expenses
Investor services
→ Management of investor contacts and maintenance of records
→ Investor reporting and processing of all investor-related transactions
→ Capital calls and distributions
→ Responding to investor enquiries
→ Coordination of tax reporting
Financial reporting
→ Bookkeeping and maintenance of full accounting records for the fund
→ Consolidated and group reporting
→ Statutory accounting in FRS102 (UK GAAP), IFRS, US GAAP and other domestic and international standards
→ Management of quarterly reports and annual financial statements
→ Calculations of fees, accruals, equalisation and carried interest
→ Interim management accounts
→ Coordination of the audit process and statutory reporting
Tax compliance and reporting
→ Registration with the relevant authorities, including corporate tax and VAT registrations
→ Legal entity analysis on client structures
→ Registrations with IRS/local tax portals
→ Provision of Responsible Officer/ Point of Contacts
→ FATCA/CRS due diligence on new/existing investors
→ Preparation of Jersey tax returns and declarations
→ Review of non-Jersey tax returns prepared by agents
→ Settlement of any outstanding liabilities
→ Reporting and audit trails
Regulatory compliance support
→ Ongoing review of investor risk and due diligence
→ Compliance monitoring
→ Manager of Managed Entity Services (MOME)
→ Ensuring Code of Practice compliance for both regulated funds and Fund Services Businesses
→ Regulatory reporting
→ AIFMD support
Custodial services
→ Safe-keeping of documents of title and similar
→ AIFMD Depositary-Lite Services
- monitoring of the fund’s cash flows
- safe-keeping of assets – oversight of share valuation, issue and withdrawal and application of the fund’s income
Our proven asset class experience
Our clients value our experience and expertise in the administration of closed-ended structures across alternative asset classes with a particular focus on real estate, venture capital and private equity funds, alongside our provision of governance services.
For more than 25 years we have worked with clients to establish and administer over 500+ conventional and Shariah-compliant funds of all sizes. As at January 2022, we administered over £2.5bn of assets within our clients’ fund portfolios. Whilst known for our award-winning strength and expertise in the conventional and Shariah-compliant administration of closed-ended real estate, private equity and venture capital funds, we also provide in-depth knowledge and technical experience to deliver exceptional fund administration across the breadth of alternative asset classes.
Real estate
Since 1982, our dedicated Funds team has worked with clients to administer their portfolios of global assets. Whether our client’s strategy involves financing, acquisition, development, rental or buy-and-hold assets, our comprehensive technical and practical expertise provide a safe pair of hands.
Commercial real estate is one of our largest asset classes under administration. From multi-let-offices in the City of London to logistics centres in Holland, student accommodation in the UK and Europe to shopping centres in Italy, retail parks in Scotland to large commercially let buildings in the USA; we administer a diverse range of property, across a variety of jurisdictions, for a variety of clients and their tenants, including FTSE100 listed companies.
Renowned, not only, for our experience and track record we have worked alongside partners on several ‘first-ever’ deals including the first Jersey domiciled Shariah-compliant fund investing in US real estate and the first Shariah-compliant fund listed on The International Stock Exchange (TISE).
Private equity and venture capital
We work with private equity managers and investors from inception through to liquidation of their funds. Our clients include global asset managers focused on mid-market buyout funds, venture capital funds focusing on tech start ups and private equity fund of funds.
Our track record of administering high value assets on behalf of our clients over the long term, together with our robust knowledge of the increasing demands of regulators and investors, means that we are on hand to support our clients across all aspects of administration, accounting, reporting and governance throughout the fund lifecycle so that our clients can focus on generating alpha.
What can you expect from us?
Nimble, agile, and quick to respond
We pride ourselves on exceeding our clients’ expectations; our independence means that our in-house directors can make decisions quickly without approval from a parent company. Whether a limited partnership, unit trust or company is required for your fund, we will partner with you and your advisers to understand your objectives and find the right solution; if we think there is a better solution, we will let you know.
Long-term, consistent and hands-on relationships
Solid relationships are based on open communication, shared vision, and trust. Each client relationship is director-led meaning that you will always have direct access to key decision makers who will respond quickly. Your Fund Director will be supported by a handpicked and dedicated team with the experience and qualifications to meet your needs. We maintain regular contact, are proactive in our approach and our team responds promptly to enquiries to give you, your team and advisers information in a timely manner.
Cultural understanding
We are recognised for our market-leading knowledge and award-winning expertise administering Shariah-compliant funds; we understand the intricacies and nuances of meeting different cultural requirements across the globe and the importance of getting it right.
Strategic partner
In an evolving and dynamic industry, you need a strategic partner. No matter the sophistication or number of investors, level of regulatory oversight applicable to the fund, regulated or non-regulated administration, we will work with you to create and maintain a robust corporate governance framework, ensure you receive accurate and timely, tax, compliance and regulatory reporting and, where
necessary, provide experienced directors to support promoters and investment managers.
Tailored reporting
Our fund administration team leverages VG’s in house expertise to provide a bespoke range of services tailored to you including performance of due diligence and anti-money laundering procedures for fund investors, compliance procedure maintenance, monitoring, and reporting. Our dedicated funds accounting team use the Investran accounting platform to enable our clients to access and produce real-time investment data as part of their investor value proposition and support regular bookkeeping, management accounting and annual accounts.
We are transparent
We are clear on what we can do and by when, so you know what to expect. Our ‘no surprises’ culture approach to fees assures transparent and competitive pricing to keep you in control.